Reminder to journalists: If you don’t build your own index, nobody else will

Today marks 10 years since I finally got around to self-assigning myself a weekly writing task: sum up where I’d written, spoken or been quoted over the past week. As much as I’ve sometimes resented having to bang out a “Weekly output” post when I’ve been jet-lagged, sick or both, it’s been time well spent.

The immediate upside of that first weekly recap of my work–which I chose to write on a Saturday for reasons that no longer resonate, then shifted to Sundays after a few months–was forcing me to write here more regularly. I’d have to inventory what I’d done to make a living once a week… and then I’d need to find something else to write about each week to avoid having this corner of the Web become a cringe-inducing exercise in self-promotion.

(Whether I have succeeded in that aspiration is a separate question.)

But as weeks of these recaps turned to months and then years, I realized that maintaining my own index of my work was my best defense against search-unfriendly sites and link rot. I can’t stop management at a client from breaking links or shutting down the entire operation, but having the original page addresses here means I can always plug them into the Internet Archive’s Wayback Machine to see if that worthy San Francisco non-profit squirreled away its own copies of the pages.

In more recent years, various services have stepped up to streamline the task of providing an index of your published output. For example, friends of mine seem happy with Authory, which charges $96 a year for automatic backup of your posts, including marketing and analytics features. I remain content with my DIY approach, since it keeps this chronological index on the site Google (and other search engines) most closely associate with me.

But if you write for a living, which tool you pick up to preserve your online work matters much less than your committing to take charge of that. You can’t expect employers or clients to preserve your online work for more than the first several years after publication; you need to do something for yourself, and if you didn’t start that a decade ago, now is still a good time.