Mail merge? Work, home and other e-mail addresses

I keep telling myself that one of ways I maintain what’s left of my work/life balance is to have separate home and work e-mail addresses. And yet I have to ask who I’m kidding when these two Google Apps accounts, each at its own domain name, constitute separate lines or windows in a mail client, and when I’m sometimes corresponding with the same person from each address on alternate days. Meanwhile, many people I know seem to function perfectly fine with one all-purpose e-mail address.

MailboxIn a prior millennium, it was an easier call. After having lost a bunch of messages from friends during a transition from one e-mail system to another at the Post–and then discerning the dreadfulness of the new Lotus Notes system–I had little interest in trusting personal correspondence to my employer’s IT department.

I also figured that I would have less trouble staying on top of friends-and-family e-mail if it weren’t competing for space and attention in the first screen of my inbox with random PR pitches, interoffice memos and chit-chat with other journalists. And the address that wasn’t listed on a major newspaper’s Web site should, in theory, get vastly less spam.

(Because I am this persnickety about my communications tools, I also have a regular Gmail account that I use for almost all of my online commerce, financial transactions and other things that are neither personal- nor work-related. I don’t mind the ads there, while my Google Apps inboxes have no such distractions, courtesy of Google ending ad scanning for Apps users–even those on the free version it no longer offers to new users.)

It’s been years since I’ve had to worry about IT-inflicted mail misery. What about the other virtues of this split setup?

  • Being able to flag messages for follow-up means I’m now less likely to forget to answer an important message, whatever address it was sent to.
  • But I don’t need 11 different folders to sort my home e-mail after I’ve dealt with it. Less cognitive load is a good thing.
  • Having to ask myself nit-pick questions like “since I’m asking a friend about something that may lead to him being quoted in a story, should I send this message from my work address?” increases my cognitive load.
  • Searching for messages and then looking over the results is faster when I’m excluding an entire account’s worth of e-mail. But when I ask Mail for OS X to query all of the gigabytes of messages that have accumulated at both addresses… ugh.
  • My anti-spam strategy has been a total bust. When I checked earlier this morning, Google had quarantined almost 1,500 spam messages in my home account, about 100 of which were messages on my neighborhood mailing list that shouldn’t have been screened as junk.

On that last note, here’s a question for you all to ponder: That mailing list will soon be moving to a commercial hosting service subsidized by ads, and of course I haven’t yet read its privacy policy. Should I switch my subscription to my Gmail address, where I can read those messages alongside those from my neighborhood’s smaller Nextdoor group, or should I keep using my home address there?

 

About these ads

The spam alphabet

Yahoo Mail spam iconI have a lot of words for spammers, but “creative” isn’t one of them. The same subject headers come up every time, such that I have to wonder about the basic life skills of anybody who clicks on one. And at some point, I realized that these recurring lures constituted their own distinct a-to-z lexicon, one that speaks to a certain internationalization of junk e-mail and that must also annoy a few large companies’ brand managers.

AIG Direct Life

Bank Lottery

Credit Score

Debt Consolidation

Expert Annuities

Free [fill in the blank]

Grandes novidades

HARP

International Monetary Fund

JunkCarCash

Know Your Neighbors

lotto.nl

Make Money Online

National Lottery

Online Doctorate

Payment information

Qualicorp Saúde

Refinance Now

SEO

Target Voucher

Updated Notice

Vehicle Protection

Walmart Voucher

xxnoxben

Your Score Check

zphzkzywq

(Okay, the “x” and “z” entries are a stretch. But those gibberish subject headers do keep showing up in my spam folder. If you have a less-nonsensical candidate for each letter, please suggest it in a comment.)

 

 

 

Weekly output: e-mail hijacking, orphaned apps

Thursday’s delightful snowfall took a chunk out of my productivity this week, like that bothered me all that much. Except it kind of does–Saturday evening, I start my journey to Barcelona for Mobile World Congress. Which means Monday can’t be much of a holiday for me.

2/10/2014: Why the Bad Guys Want Your Email, Yahoo Tech

This was originally going to explain the business models behind e-mail hijacking (I felt vaguely insulted to be told that in most cases, a hijacked e-mail gets used for nothing more ambitious than sending spam) and then critique the Computer Fraud and Abuse Act. But my editor said the CFAA parts read like a separate column, and I had to admit he was right. I’ll get back to that, but not next week: There’s a certain gigantic proposed cable merger that calls for my attention first.

USAT orphaned-app column2/16/2014: How to hang on to an orphaned app, USA Today

This was a somewhat shameless case of my taking advantage of the fuss over Flappy Bird (sorry, I don’t care about that game) to address a reader query I’d received months earlier about a different app. But Apple’s decision to boot a Bitcoin-wallet app from the App Store also factored into the timing here. The tip here about how developers keep less of the price of an app sold at the Mac App Store revisits a topic I’d last addressed in a January 2011 Post blog post.

At Sulia, I shared two sets of quotes from a great panel discussion among teenage social-media users led by my Yahoo Tech colleague Dan Tynan, recounted a tech startup’s testimony about its experience beating a patent troll in court, listed two questions left up in the air about Comcast’s proposed purchase of Time Warner Cable, complained about NBC Washington’s reportedly strong but now-unwatchable over-the-air signal, and provided an update about the fake Facebook account I’d set up when writing a privacy cheat sheet about the social network for Yahoo.

Weekly output: SideCar, Internet sales taxes, group-play apps, Do Not Call, Android screen lock

Nothing too dramatic this week, but first thing Monday morning I’m on the plane to SFO for two conferences: Influence HR on Monday, where I’m speaking on a panel about media relations (disclosure: the organizers are picking up my airfare), and Google I/O Wednesday through Friday.

SideCar DisCo post5/6/2013: SideCar Approaches A Regulatory On-Ramp, Disruptive Competition Project

This ride-sharing service aims to match drivers with time to spare on their existing routes with people heading in the same general direction. The D.C. Taxi Commission, along with other local regulators, sees it as an illegal taxi service. SideCar is pleading its case with the public but also with elected representatives: my interview with CEO Sunil Paul was delayed 45 minutes because he was finishing up a breakfast meeting with Ward 3 city councilmember Mary Cheh.

5/8/2013: Expert: Online sales tax would make real difference to main street, Voice of Russia American Edition

Harvard Business School professor Benjamin G. Edelman and I talked about the Marketplace Fairness Act, the bill that would require most Internet retailers to collect sales taxes for states that simplify their tax regimes.

5/10/2013: Group-Playback Apps Let You Choose Your Own Copyright Adventure, Disruptive Competition Project

I thought there might be an interesting piece about the copyright-law implications of Samsung’s Group Play app, which lets you play one song through multiple devices at once; after encountering a similar, Web-based app at the Day of Fosterly event last weekend, I decided there was.

5/12/2013: Will spam calls ever stop?, USA Today

A query on my neighborhood’s mailing list about a clearly illegal telemarketing call we’ve received a couple of times led me to revisit the topic of spam calls–and spam texts. There’s also a tip about two ways to strengthen the pattern-lock option on Android phones.

On Sulia, I noted two unexpectedly gutsy tech-policy bills–one from Sen. John McCain that would basically blow up much of the TV business, another from Reps. Zoe Lofgren, Anna Eshoo, Jared Polis and Thomas Massie that would repair the Digital Millennium Copyright Act’s anti-circumvention clause–and shared Rep. Jason Chaffetz’s low opinion of Congressional tech literacy. I also related news about United Airlines’ upcoming switch from drop-down screens to streaming media on its A319s and A320s, at the cost of its Channel 9 air-traffic-control audio. And I wrote a sponsored post about Betabeat’s startup-pitch webisode series that, apparently, almost nobody read.

Why are random spammy sites pointing to here?

Spammy referrersI never mind people reading this blog, but lately I’ve been getting a little antsy over some of the sites that seem to be sending people here. Over the past few days, a motley assortment of spammy-looking pages have been showing up as referers in my stats.

As you can see in the screen grab I took Tuesday morning, most seem to reside at domain names that suggest some sort of substance. But when I’ve clicked through I’ve found nothing but a list of search links, in some cases categorized and in other cases pretty much random. And the searches that I can see in some of those referring links–today, for example, “star hotel roma” and “blog for make money online”–have little to nothing to do with what I write about here.

Spam happens because people think that it will help them make money online. But just what kind of business model am I looking at here? The only way I can see the spammers profiting from sending people to my site is if they’ve got a business connection to a WordAds advertiser, but the ads I see have almost always been from name-brand companies–this program is deliberately limited to “high-quality,” national advertisers. So what’s the deal? If you have a theory, I’d like to read about it in the comments.